TOWN CLERK
Sarah Hewitt, Town Clerk & Registrar of Voters & Deputy Tax Collector
Email: shewitt@alfredme.gov
Phone: 207-324-5872, Ext 204 FAX: 207-324-1289
OFFICE HOURS:
Mon. & Wed. 8:15 am to 4:30 pm
Tues. 12:15 pm to 6:45 pm
Thurs. 8:15 am to 2:30 pm
The Town Clerk is the supervisor of all elections and has the following duties:
- Conducts Absentee Voting - administers voting procedures
- Coordinates Election Officials - Schedules election officials to work at polls, swears them in.
- Provides Instruction - trains election officials on laws and procedures
- Coordinates Poll watchers and Petitioners who wish to be at the polls
- Provides materials and equipment - prepares ballots and election materials
- Advises Warden - informs the Warden of election laws and procedures
- Completes Return of Votes Cast - reports results to the Secretary of State; completes and submits other forms as required
- Performs other election duties for supervising the election - with the approval of the municipal officers, the clerk appoints a warden and may appoint one or more deputy wardens.
- Validates official documents; oversees posting of official notices and and ordinances; records papers with the federal, State and County governments as needed; swears in municipal officials
- Issues various licenses such as marriage, hunting, fishing, archery, and dog licenses, maintains all records in relation thereto
- Acts as the custodian of the official Town Seal
- Maintains records of births, deaths, and marriages, and sends periodic reports to the State of Maine Office of Vital Statistics
- Provides a public information service
- Accounts for all public monies received by her in such manner as the Treasurer may prescribe
- Performs all duties and exercises all powers incumbent upon or invested in Town Clerks by state law
- Sets up and maintains a records retention and destruction system for the Municipal center
- Maintains the Code and Ordinances as necessary
- Attends Town Meetings, Special Town Meetings, Annual Town Meetings and records, preserves all permanent records of such meetings